"Client Data" means all client email communications, documents, messages, task management metadata, and any other data uploaded, stored, or processed by you through the Platform.
"Subscription Fee" means the recurring fee specified in your Order Form or pricing page.
"Order " means the document specifying the subscription plan, number of users, term, and fees.
These Terms and Conditions ("Terms") govern your access to and use of the exeQute App, a cloud‑based practice management system designed for bookkeepers, accountants, tax professionals, and other similar professional practices ("Software," "Service," "Platform").
The Service is provided by exeQute ApS , located at Jernbanegade 10, Sønderborg DK-6400 ("Company," "we," "us," "our").
By registering for, accessing, or using the Service, you ("Customer," "you," "your") agree to be bound by these Terms. If you are entering into these Terms on behalf of your company, you represent that you have the legal authority to bind that entity.
The Application is provided as “software as a service” and is provided as is. By using the Application, non-exclusive access is obtained, and in no case is the Application or copy thereof acquired by the User.
The Client confirms that he/she has a valid legal basis (and/or the necessary approval and consent from the Client's legal or authorised representative) to enter into the Agreement, and therefore the Agreement is binding between the Service Provider and the Client.
The Client confirms that the information provided by him/her upon registration for the Service is true, correct, and up to date.
The Client confirms and agrees that the form and nature of the Service may change from time to time without prior notice to the Client by the Service Provider as a result of the Service Provider updating and improving the Service.
The Client confirms and agrees that the Service Provider may have sub-organisations, subsidiaries or affiliates that provide the Service (or part of it) to the Client in place of the Service Provider. The Client confirms and agrees that the Service Provider holds all intellectual property rights to the Service, whether or not these rights are registered.
The Client hereby agrees to use a computer connection for the conclusion of the Agreement and other agreements with the Service Provider. The Client hereby waives all rights under the laws requiring a physical (non-electronic) signature.
The Agreement shall enter into force and be delivered upon order or creation. The Agreement shall continue until terminated in accordance with these Terms. All Subscription Fees are set forth in the user order.
Fees are billed in advance on annual basis. Payment terms are 8 days net from the invoice date.
If the Agreement is not paid on time, the first reminder will be sent without a fee 7 days after the invoice due date. If the Agreement is still not paid, a second reminder will be sent 10 days later with a reminder fee of DKK 150.00. If payment is still not received within 7 days after the second reminder is sent, access to the Application will be blocked. Access to the Application will be reopened after payment has been received, unless e-conomic has previously terminated the Agreement.
We reserve the right to change fees upon 30 days’ advance notice, with changes taking effect at the start of your next renewal term. Fee changes will not apply retroactively.
License and Use Rights
Subject to your compliance with these Terms and payment of all fees, we grant you a non exclusive, non transferable, non sublicensable right to access and use the Platform solely for your internal practice management purposes, including but not limited to:
a. Client onboarding and engagement tracking
b. Task and deadline management (tax deadlines, financial reporting)
c. Document storage and version control
d. Time tracking and billing
e. Workflow automation and reporting
You may not:
Use the Platform to store or transmit unlawful, defamatory, or infringing content.
b. Attempt to circumvent usage limits, or security features.
c. Reselling, sublicense, or making the Service available to third parties (except your authorized users within your firm and direct customers).
The Service Provider shall use commercially reasonable efforts to ensure that the Platform and Services are available for the Client, function securely, reflect the newest technological solutions, and are comfortable to use. The Client understands and agrees that the Service Provider has the right to change, limit, improve and enhance the technical structure, security, availability, and functionality of the Platform at any time.
Backups are done once in 24h, server snapshots once per week.
Availability of service 99%, excluding scheduled maintenance.
The Client may use the Service only for the purposes set forth herein (as described in this Agreement). The Client may not use the Service for illegal purposes.
The Client undertakes to keep the password associated with his/her Account confidential. If the Client identifies the use of the password or unauthorised use of the Client's account, the Client is obliged to notify the Service Provider by sending an email relating thereto to info@exeQute.com.
The Client undertakes not to use (or attempt to use) the Service through interfaces other than those provided by the Service Provider.
The Client undertakes to refrain from any action that interferes with or disrupts the Service, including the servers providing the Service and the computer network that is associated with the Service. The Client must not in any way harm the Service Provider or other users of the Service.
You retain all ownership rights of your Data. We claim no intellectual property rights over your data or your clients' data. You grant us a limited, royalty free license to host, process, transmit, back up, and display your Client Data as necessary to provide the Service and to improve the Platform.
You are solely responsible for:
The accuracy, quality, and legality of your Client Data.
Obtain all necessary consents from your clients under applicable privacy and professional conduct rules (e.g., client consent to store financial records in the cloud).
Complying with professional standards.
We take data security seriously. Our security measures include daily encrypted backups.
Your responsibilities:
You are responsible for configuring user access permissions within the Platform (role based access control).
You must notify us immediately of any suspected data breach involving your account.
You agree to comply with all applicable data protection laws, including but not limited to the GDPR Directive 95/46/EC legislation.
Data Processing Agreement (DPA): If you require a DPA incorporating Standard Contractual Clauses (for GDPR compliance), please contact us at [info@exeQute.com]. We will sign a DPA upon request.
We do not sell your Client Data or your clients' personal information.
Introduction. We are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our software.
Information we collect. We collect information in several ways, including:
Personal information: When you create an account, contact support, or use certain features of the Service, we collect your name, and email address.
Usage data: We may automatically collect information about how you access and use the Service.
How we use your information. We may use the information we collect for various purposes, including:
To provide, operate, and maintain our Service
To improve and personalize the Service
To communicate with you, including for customer support
To monitor and analyse trends, usage, and activities
To ensure compliance with legal obligations
How we Share your Information. We do not sell or rent your personal information to third parties.
Data Retention. We will retain your personal information only as long as necessary for the purposes set out in this Privacy Policy. We will also retain and use your information as required to comply with legal obligations, resolve disputes, and enforce our agreements.
Your rights and choices. Depending on your location, you may have certain rights regarding your personal information, such as the right to access, correct, or delete your information. You may also have the right to restrict or object to certain processing activities. To exercise any of these rights, please contact us at info@exequte.com.
Security. We implement appropriate technical and organizational measures to protect the personal information we collect and store. However, no method of transmission over the internet or method of electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
Changes to This Policy. We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. We encourage you to review this page periodically for any changes. Your continued use of the Service after any changes to this Privacy.
Contact Us. If you have any questions or concerns about this Privacy Policy at: Email: info@exeQute.com, Mailing Address: Jernbanegade 10, Sønderborg DK-6400
The Platform (including its user interface, source code, algorithms, documentation, templates, workflows, and any derivative works) is owned by us or our licensors and is protected by copyright, trade secret, trademark, and other intellectual property laws. All rights not expressly granted to you are reserved.
Each party agrees to protect the other’s Confidential Information using at least reasonable care. “Confidential Information” includes:
Our business plans, pricing, source code, algorithms, and proprietary features.
b. Your Client Data, internal workflows, fee arrangements, and client lists.
Confidential Information does not include information that is publicly available, independently developed, or required to be disclosed by law. This confidentiality obligation survives termination of these Terms for five (5) years.
Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including but not limited to natural disasters, war, terrorism, cyberattacks (including DDoS), internet service provider failures, government actions, or labor disputes. The affected party will notify the other promptly and will resume performance as soon as reasonably practicable.
We may update these Terms from time to time to reflect legal, operational, or product changes. If we make material changes, we will notify you via email associated with your account at least 30 days before the changes become effective.
Your continued use of the Platform after the effective date constitutes acceptance of the revised Terms. If you do not agree, you may terminate your subscription without penalty (other than any prepaid and non refundable fees).
Damages
The Client agrees and warrants that he/she is solely and fully responsible for his/her Content and for the actions taken in his/her Account. The Client agrees and warrants that he/she is solely and fully responsible for any breach of this Agreement.
The Client fully indemnifies the Service Provider against any damage (claims, liabilities, losses, expenses, damages and consequential costs, including legal fees) incurred as a result of a breach of the Agreement and/or actions on his/her Account.
You agree to defend, indemnify, and hold harmless the Company and its officers, directors, employees, and agents from any third party claims, liabilities, damages, lawsuits, and expenses (including reasonable attorneys’ fees) to the extent arising from the use of the Application or related to:
Your Client Data or any content you upload to the Platform.
Your violation of applicable laws, including tax, data protection, or professional conduct rules.
Your use of the Service in a manner not permitted by these Terms.
Any dispute between you and your clients.
Third-party solutions that are available and/or integrated with the Application.
We will notify you promptly of any such claim and give you sole authority to defend or settle it, provided that any settlement requiring an admission of liability or payment by us requires our prior written consent.
This Agreement is concluded for an indefinite period.
The Client is entitled to terminate the Agreement without prior notice by notifying the Service Provider thereof. The Service Provider may terminate the Client Agreement at any time if:
The Client has breached the Agreement or has acted in a manner that clearly indicates that he/she is not willing or able to perform the Agreement; or
The need therefore arises from law (for example, if the Service or part thereof proves to be in conflict with the law).
The Client takes into consideration and agrees that the Service Provider may:
Impose restrictions on the use of some parts or functionalities of the Platform (for example, the necessary data capacity for the use of the Services, the speed of uploading the Contents, the volume of the Contents to be saved, etc.) and Services;
Suspend or terminate the provision of the Services and the Platform and close any of its parts in case the Service is no longer commercially reasonable. In the case of closing the Platform, the Service Provider shall submit a notice to the Client to terminate the Contract under the Terms of Use.
Upon termination of the Agreement, the right to use the Service arising from the Agreement shall expire.
These Terms are subject to Danish law and any dispute arising from the Agreement, including these Terms, must be brought before the Søndebrorg City Court.
